How To Organise Computer Files Easily: 5 Effective Tips

Computers are a lifesaver in this digital era. But that’s only true if all the data and files are well-organised. Especially if you are a professional, thousands of work folders, files, and documents are bound to be in your system. Finding a specific file, you are looking for can take a lot of time when it is unorganised. If you want to learn how to organise computer files and avoid this trouble, stay tuned with us till the end of this blog. 

Tips To Organise Computer Files

If you are puzzled amid a plethora of files and can’t find the one you are looking for, it’s time to organise them properly. Explore the below points to learn how to organise your computer files like a professional.

1. Set Goals For Digital Organisation

The first step is setting goals when learning how to organise computer files. You must understand who needs to access your files and which are important. Suppose you are a working professional, and your colleagues would access recent projects. In this situation, you should create a folder of such projects and put them where everyone can find them without a problem. You can place this folder on your computer desktop.

2. Delete Old Computer Files And Folders

Over time, several files and folders get piled up in the system that you don’t even need anymore. They can make it difficult to find a specific file. Deleting them can help you with how to organise computer files. This will also free up some storage that you can use later. If you are unsure whether you need them, put them all in an archive folder. With this, only the important files will remain in your visibility, so finding a specific one will become much easier. 

3. Create  A New Folder Structure

Creating a new folder structure is a key step when learning how to organise computer files. You can keep the computer files sorted by name, date, project, or department. There are several strategies to serve your specific needs. Organise the folders by date if you want to access the latest projects. You should also sort folders on the desktop. It will help you with how to organise your PC desktop. 

4. Select Names For Files

You can categorise files and folders and even put them on the desktop separately from others. But you might still not recognise it and look elsewhere for the same file. So, those who ask how to organise computer files should name their files. Now, the system does give names to your files, but you should change them with specific titles, like project names, if you are considering how to organise your computer files. 

Also Read: How to Transfer Files Between Android and Mac

5. Organise Image Files Separately

Some businesses are just about events. For instance, Jashn E Adab is an organisation that organises poetry events. If you work in such organisations, you will definitely have several images and videos on your system. You must organise them too in order to keep other files in your access with ease. You can organise image and video files by name, date, event, etc. 

Organising Your Computer Files Made Easy

After reading all the tips above, you must have learned how to organise computer files. Follow the same steps if you ask how to organise your PC desktop. Once you have done it, repeat the same steps, like deleting the files you don't need. This will save you time and make computing much more enjoyable. 

Frequently Asked Questions

1. What are the 5 types of computer files?

The 5 types of computer files are JPEG, PNG, GIF, PDF, SVG, and MP4.

2. What is the concept of computer files?

A computer file is a data entity in a computer that can be manipulated as an entry. It is the most basic data unit that someone can store on a disk.

3. What is a backup file? 

When you store copies of your computer’s files on a hard drive or auxiliary storage devices like SSDs, USB flash drives, etc., it's called a backup file. 

4. What is a bak file format?

“Bak” is a file extension that signifies a backup copy of a certain file. 

5. How to delete a file from my computer?

Select the file you want to delete, then press the delete button on the keyboard. 

6. How to recover deleted files?

Go to your computer's recycle bin, right-click the file you want to recover, and press the recover button.