How To PDF? Complete Step-By-Step Guide For Beginners

How to PDF

“PDF” stands for Portable Document Files, which in turn was the invention of Adobe Systems, has been with us so long since 1993. It was designed to share page layouts, fonts, colors and graphics and is mostly known for its “Read-only” configuration. The name itself, “Portable Document Files”, was given as the format was designed to work on multiple platforms & software. 

PDF files have come a long way since they’ve launched. When PDF files came into interaction for public use, adoption was pretty slow, maybe due to internet connectivity or other issues. However, huge PDF files could take hours to download, hyperlinks were not supposed to be there in the document. Interestingly, you’ve to pay for Adobe’s Acrobat suite to not only create but also read those files. Moreover, it was a premium tool for officials and million-dollar companies. 

Nearly everything has changed in the last 27 years, but PDF remains the same. Whether it’s about combining team reports, sharing your resume, making presentations for your next project, preparing for your next sale campaign, or else. Here we’ve put together some essential tips & tricks that will make your master of PDF creation. However, it’s an art and you need to be generous to the teacher for better insights. So, keep reading to know everything about “How to PDF”.

How to Create PDF File?

Creating a PDF file is no longer a tip of the iceberg. It’s easier than you could think ever before and you can create a PDF file of nearly everything that is digital. Here are simple steps to help you get a PDF file of any digital or written document in minutes. 

  • MS Word Document Conversion into PDF File

  • Click the Office button.

  • Move the cursor over the arrow next to the Save As button and select PDF or XPS.

  • Enter a name for the PDF in the File Name box or select one from the list of files.

  • Select PDF in the Save as type drop down list.

  • Click Open file after publishing to open the new PDF after it has been created and saved. This option is only available if your computer has an installed PDF reader.

  • Choose a Standard (publishing online and printing) or Minimum size (publishing online) under Optimize for, depending on whether or not you want better print quality or lower file size, respectively.

  • Check Options and set the appropriate print options.

  • Click OK.

  • Click Publish to start the PDF creation process.

How to Create PDF Using Adobe Acrobats

  • Open Acrobat and choose “Tools” > “Create PDF”.

  • Select the file type you want to create a PDF from: single file, multiple files, scan, or other option.

  • Click “Create” or “Next” depending on the file type.

  • Follow the prompts to convert to PDF and save to your desired location.

How to Create PDF Using CamScanner

  • Tap on 'Use Now' on the Bottom-Right corner of the app.

  • Tap ALLOW to 'Allow CamScanner to access photos, media, and files on your device?'

  • Touch the Camera Scan Icon on Bottom-Right corner

  • Select "ALLOW" to 'Allow CamScanner to take pictures and record video?'

  • Check Bottom Right ->> Single Page Mode is automatically selected.

  • Tap on the Camera Button to take a CamScan.

  • TOUCH the CHECK-MARK on the Bottom-Right to apply adjustments automatically.

  • Click on the TOP-LEFT "New Doc" to rename the file.


Note: CamScanner Doesn’t Work in India. Here You Can Find Alternatives to CamScanner and 58 other Chinese Apps banned in India.

How to Modify or Edit PDF Files?


If you regularly send PDFs over the internet to your clients or else, the tips below will rocket up your productivity and make your life much better & easier. There are plenty of PDF editing tools & software that are showing up in the market that allow you to modify a PDF file's text and image in an easy go. Regardless of your device and operating system, these tools will help you edit the text and graphics within a document that has already been packed into a PDF. You can either do this online or convert PDF back into MS word file

How to Edit a PDF File in Adobe?

  • Click Adobe Acrobat.

  • Go to the Top Navigations and Find “File,” and click “Open.”

  • Select the PDF file you want to edit.

  • Your files will be open soon, select “Edit PDF” from the toolbar on the right.

  • If you intend to edit text, place your cursor on the text you want to make changes in.

  • Using the “Format” option at the top of the toolbar, select “Format.”

  • If you want to edit an image, place the cursor on the image you want to edit.

  • Modify it by using the “Objects” option.

How to Edit a PDF File on a Mac?

It would be tough to edit a PDF file on a Mac, but thanks to Apple’s Preview feature — a free program that enables users to view or edit a PDF and other types of files. This feature allows you to highlight text, add a signature, or text and comments. Here’s how to  do it;

  • Open your PDF file.

  • Select all the existing text and copy it to your clipboard.

  • If you want to extract an image from this PDF, hold down Command + Shift + 4.

  • Click and move your cursor to fit the frame of the image you'd like to extract, then release the mouse.

  • Make sure these images have been saved to your desktop.

  • Double-click on your Mac's Pages app and paste the text from your clipboard into a blank document.

  • Edit this text, ensure some open space to reinsert any missing images.

  • Drag any extracted images that are saved to your desktop into your Pages document.

  • Drag and place your images and text as needed.

  • Save your edited file as a PDF.

How to Modify PDF Files on EasePDF

It is perhaps the most comprehensive online PDF editing & modifying portals allow you to convert PDFs to HTML, Compress PDF, Merge PDF, Rotate PDF with the ease of usability. Here’s how to convert;

  • Go to the EasePDF homepage and select the PDF to Image converter.

  • Upload your PDF. Click the "Add File(s)" button to upload your target PDF from your computer, tablet or smartphone. 

  • It will Upload PDF Files to the server and start converting it to images automatically.

  • Once the conversion finishes, EasePDF will provide you a download link for the converted image file. You can click the "Download" button to save it to your device or export it to your cloud drives.


Note: You can also import PDF files from your Google Drive, OneDrive, and Dropbox as well.

If you think, these software are offering limited features, you can try these premium software as well. The list includes Adobe Acrobat, NitroPro and PhantomPDF. We hope this guide will make your life easier and help you to any extent.

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