What Is A Recurring Meeting And How To Schedule It?

Monthly performance meetings, weekly team meetings, daily task meetings, quarterly review meetings, and one-on-one meetings, the recurring meeting is the base of any project. The recurring meeting is common in many professions. Additionally, it helps to interact with each other, brings out-of-the-box ideas to the table, and connects the organisation with the project and tasks. 

The recurring meeting is also an excellent option for managing the workflow, giving everyone a chance to come out of their shelf, tracking the performance and working on the flaws. In a nutshell, the recurring meeting is essential and not something that can be ignored just because you are tired of managing them. Not anymore!

In this advanced world, where remote working has become a part of life, scheduling recurring meetings is simple. You can set up recurring meetings online, such as on Google Calendar, Outlook, or Zoom, to reduce your burden and risk of missing any important meeting. We will discuss the instructions on the same later. But first, learn other things about recurring meetings. Being a broad term, it has many things to discuss. 

Here they are!

What is a recurring meeting?

Well, the term recurring is describing its meaning itself. The recurring meeting is repeated on the calendar daily, weekly, monthly, quarterly, or yearly. Let's understand it this way ━ If you are a project manager and every week you have to meet other team members to follow up on the updates, that is called a recurring meeting. It can be of different types. A few of them are discussed below.   

Types of recurring meetings 

In most sectors, recurring meetings are inevitable and easily dominate the calendar. These include- 

• Staff meetings 

• Scrum meetings

• Standing meetings 

• Project check-ins

• All-hands meetings

• One-on-ones

• Team meetings

Why is a recurring meeting required?

Meetings are the base of any project, or we can say that a project starts with a meeting. Recurrence of the meeting is required to describe the model of the project, follow up, and keep the team on track. This is the most effective step to take the project or organisation toward success. 

Also Read: What Google Assistant Can Do?

Is a recurring meeting effective? 

Recurring meetings are effective. They bring the team together, remind everyone of the company's objective, and bring them back on track if they are lost. 

They can be ineffective because of mismanagement, disorganisation, too lengthy, too frequent, irrelevant and sometimes unnecessary. 

If you suspect your recurring meeting is going out of track, you might need to learn how to manage the recurring meeting. 

Benefits of scheduling recurring meeting

When you have so many meetings to attend in a day, week, month or year, there are chances to miss an important meeting. You can schedule recurring meetings and save yourself from messing up. Here are the primary benefits of scheduling recurring meetings. 

Create only once

You only need to schedule your regular meeting once. Provide the number of times or specific dates and times you need to attend the meeting, and you will be notified before the meeting. 

Repeat on specific days

Set the specific day of the meeting on the calendar; for example, if you want a meeting every Monday and Wednesday, just set the days. 

Meeting reminders

Do not miss a meeting, and keep yourself on the top of the punctuality list. Recurring meetings send reminder emails to meeting participants on the scheduled day. 

Add co-host

The recurring meeting allows you to add a co-host and ensure that the meetings are going forward in case of your absence. 

Keep in touch with your team 

Physical proximity is no longer required to bring your entire team to one table. Stay in touch with the people remotely with the help of recurring meetings. 

Let's learn how to schedule a recurring meeting. 

How to schedule a recurring meeting?

You can schedule recurring meetings on different platforms. We will explain scheduling recurring meetings on Google Calendar, Outlook and Zoom. Here are the instructions. 

Scheduling recurring meetings on Google Calendar

• Go to the calendar 

• Navigate to the time and day of the week you want to set up your meeting and click on it

• Near the clock, you'll see the date and time and a small message that says "Does not repeat", click it to expand. Repeat the step again.

• You will see options like Daily, Weekly, Monthly, Annually or Custom. Choose Custom to set a date or number of recurrences.

• Add other details, such as adding guests, a location, video conferencing and a description. 

• Click save.

This is how you can set up a recurring meeting on Google Calendar. 

Scheduling recurring meetings on Outlook

On Outlook, you can create a meeting request in different ways. Choose the way suitable to you. 

From the Inbox, select New Items>Meetings
From the calendar, select New Meetings
From the email message, select Reply with Meeting

• Choose one of the above-mentioned ways

• Add attendees to the ‘To line’ of the meeting request

• Add essential details such as a meeting subject, start time, end time and location 

• Click meeting and go to ‘Recurrence’

• Add options recurrence patterns; Daily, Weekly, Monthly, Or Annually

Scheduling recurring meetings on Zoom 

To schedule a recurring meeting in the zoom, follow these steps. 

• Sign in to Zoom desktop client

• Follow the steps to schedule a meeting

• Go to the calendar, choose what time and date you want to save the meeting

• Click save to open the calendar you have selected and schedule a recurring meeting

• Follow the procedure, depending on your requirement.

These are the three primary platforms to schedule your recurring meetings. Choose the one, depending on your suitability and stay ahead in the competition.

Meetings are a base for anything. There can be repeated meetings to discuss, explain and understand the model of the project and meetings held repeatedly are called recurring meetings. 

Are you a manager and struggling to manage so many meetings? Schedule recurring meetings now!

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